Privacy Policy

Last Updated: 3 October 2026

The Committee for the Welfare of Prisoners (“CWP”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how we collect, use, store, protect, and disclose personal information when you visit or interact with our website, www.cwp.org.pk, submit information through our online forms, contact us, apply for volunteer or internship opportunities, access our publications and resources, or otherwise communicate with us.

CWP is a government-founded, privately managed, non-profit organization working to protect the rights and welfare of prisoners across Sindh, including through legal aid, legal awareness, welfare, rehabilitation, research, and policy advocacy.

By using this website, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

Depending on how you interact with CWP, we may collect different types of information.

1.1 Information You Provide Directly

You may voluntarily provide personal information when you:

Contact us through our website;
Submit an enquiry or request;
Request information about our services;
Apply for volunteer or internship opportunities;
Submit documents or supporting information;
Communicate with CWP by email, telephone, post, or other communication channels;
Participate in CWP programs, activities, research, surveys, consultations, or events; or
Otherwise communicate with our staff, representatives, or service providers.

This information may include:

Full name;
Email address;
Telephone or mobile number;
Postal or residential address;
Employment and professional information;
Emergency contact information;
References and reference contact details;
Educational qualifications;
Skills, experience, and training;
Information contained in CVs, cover letters, applications, and supporting documents; and
Any other information that you choose to provide.

For example, CWP’s volunteer/internship application currently requests information including name, contact details, home address, employment information, volunteering experience, training, qualifications, and references.

2. Information Relating to Legal Aid and Prisoner Welfare

Because CWP provides legal aid, legal awareness, welfare, rehabilitation, and related services, individuals may provide information concerning legal proceedings, imprisonment, family circumstances, welfare needs, or other sensitive matters.

Where such information is collected, CWP will seek to handle it responsibly and only use it for legitimate organizational, legal-aid, welfare, safeguarding, research, administrative, or related purposes.

Depending on the circumstances, information may include:

Legal or case-related information;
Court or proceedings information;
Prison or detention-related information;
Information concerning family members or dependants;
Welfare or rehabilitation information;
Information relating to children;
Information provided during interviews or assessments;
Documents or records relevant to a legal-aid matter; and
Other information necessary to provide or administer CWP services.

Please do not submit confidential legal, medical, financial, identification, or other sensitive information through a general website contact form unless CWP has specifically requested that information through an appropriate and secure channel.

3. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically by our website infrastructure, hosting provider, security tools, analytics services, or other technologies.

This may include:

IP address;
Browser type and version;
Device type;
Operating system;
Referring website;
Pages visited;
Date and time of visits;
Approximate location derived from technical information;
Website interaction information; and
Technical information relating to website performance and security.

This information is generally used in aggregate or technical form to operate, maintain, secure, and improve our website.

4. Cookies

Our website may use cookies and similar technologies.

Cookies are small text files stored on your device that can help websites remember information about your visit.

We may use cookies for purposes such as:

Ensuring website functionality;
Remembering preferences;
Improving website performance;
Understanding website traffic and usage;
Maintaining security;
Detecting abuse or suspicious activity; and
Supporting analytics or other website functionality.

Some cookies may be placed by third-party services used on our website.

You can control or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality or availability of some parts of the website.

5. How We Use Personal Information

CWP may use personal information for legitimate organizational purposes, including to:

Respond to enquiries and requests;
Provide or coordinate legal-aid and welfare services;
Assess applications and requests for assistance;
Administer volunteer and internship applications;
Communicate with applicants, beneficiaries, volunteers, partners, and other stakeholders;
Manage programs, projects, events, and activities;
Conduct research, monitoring, evaluation, and policy work;
Maintain organizational records;
Improve our services and website;
Protect the security of our systems and users;
Prevent fraud, misuse, or unlawful activity;
Meet applicable legal, regulatory, reporting, or governmental requirements;
Investigate complaints or safeguarding concerns;
Produce anonymized or aggregated statistics and reports; and
Protect the rights, safety, and interests of CWP, its beneficiaries, staff, volunteers, partners, and other individuals.

Where possible, CWP will seek to limit the collection and use of personal information to what is reasonably necessary for the relevant purpose.

6. Legal and Sensitive Information

Information concerning a person’s legal proceedings, imprisonment, family circumstances, welfare, health, children, or other sensitive circumstances may require additional care.

CWP will seek to apply appropriate confidentiality and access controls to such information.

Access to sensitive information may be limited to personnel, lawyers, professionals, authorized representatives, or service providers who require the information for legitimate purposes.

Where disclosure is necessary, CWP will seek to disclose only information reasonably necessary for the relevant purpose, subject to applicable law and the circumstances of the matter.

7. How We Share Information

CWP does not intend to sell or rent your personal information.

We may disclose personal information where reasonably necessary for legitimate purposes, including:

Authorized CWP personnel

Information may be shared internally with staff, lawyers, program teams, management, or other authorized personnel who require access to perform their responsibilities.

Government or public authorities

Information may be shared with relevant government departments, courts, prison authorities, law-enforcement bodies, regulators, or other public authorities where required or permitted by applicable law or where necessary for the provision of services.

CWP operates under the Government of Sindh and works within the criminal justice and prison system of Sindh.

Professional advisers and service providers

Information may be shared with trusted third parties where necessary to provide services to CWP, such as:

Website hosting providers;
IT and cybersecurity providers;
Email and communication providers;
Website analytics providers;
Professional advisers;
Auditors;
Legal or technical service providers; and
Other contractors or service providers working on CWP’s behalf.

Such parties should only receive information relevant to the services they provide and should be required to handle information appropriately.

Legal or safety purposes

We may disclose information where reasonably necessary to:

Comply with applicable law;
Respond to lawful requests;
Protect the safety of an individual;
Investigate suspected fraud or abuse;
Protect CWP’s rights and property; or
Address security or safeguarding concerns.

8. Confidentiality of Legal-Aid Information

CWP recognizes the importance of confidentiality when dealing with legal-aid beneficiaries and individuals seeking assistance.

Information received in connection with legal-aid services will be handled in accordance with applicable professional obligations, organizational procedures, applicable law, and the circumstances of the relevant case.

However, no online communication system can guarantee absolute security. Individuals should therefore avoid sending highly confidential information through ordinary website forms or unsecured communication channels unless specifically instructed to do so.

9. Children and Young People

CWP works with programs involving children and juvenile prisoners, as well as children living with their mothers in prison.

We take the privacy and safeguarding of children seriously.

Where information concerning a child is collected, CWP will seek to collect and use such information only for legitimate organizational, safeguarding, welfare, educational, legal, research, or program-related purposes.

Where appropriate, consent or authorization will be obtained from a parent, guardian, authorized representative, or relevant authority in accordance with applicable requirements.

We do not knowingly use children’s personal information for commercial advertising purposes.

10. Volunteer and Internship Applications

Individuals applying for volunteer or internship opportunities may be asked to provide information such as:

Name and contact information;
Educational background;
Employment information;
Skills and qualifications;
Volunteering experience;
References;
Emergency contact information;
CV;
Cover letter;
Academic transcripts; and
Other information necessary to assess an application.

CWP’s current volunteer application requests several of these categories of information and supporting documents.

This information may be used to:

Process applications;
Assess suitability;
Contact applicants;
Verify information;
Contact referees;
Administer internships or volunteer placements; and
Maintain appropriate organizational records.

Applicants should ensure that information relating to third parties, such as referees, is provided appropriately and lawfully.

11. Research, Reports and Publications

CWP conducts research and policy work relating to prisons, prisoners, legal awareness, rehabilitation, and the criminal justice system.

Where personal information is used for research, monitoring, evaluation, reports, or publications, CWP will seek to apply appropriate safeguards.

Where practical and appropriate, information may be anonymized or aggregated so that individuals cannot reasonably be identified.

Where identifiable information is intended for publication, CWP will consider the relevant consent, legal requirements, ethical considerations, and potential risks before publication.

12. Website Security

CWP takes reasonable administrative, technical, and organizational measures to protect personal information against:

Unauthorized access;
Unauthorized disclosure;
Loss;
Misuse;
Alteration;
Destruction; and
Other inappropriate processing.

Security measures may include access controls, password protection, technical safeguards, secure hosting, website security monitoring, and restricted access to information.

However, transmission of information over the internet is not completely secure. We cannot guarantee that information transmitted online will be completely protected against every possible security incident.

13. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

Providing services;
Managing legal-aid matters;
Administering programs;
Managing applications;
Meeting legal or regulatory requirements;
Maintaining appropriate organizational records;
Resolving disputes;
Preventing fraud or misuse; and
Supporting legitimate research, monitoring, and reporting activities.

The appropriate retention period may vary depending on the nature and sensitivity of the information.

When personal information is no longer required, CWP may securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable requirements and organizational procedures.

14. Third-Party Websites and Links

Our website may contain links to third-party websites, platforms, publications, social-media accounts, or other external resources.

CWP is not responsible for the privacy practices, security, content, or policies of third-party websites.

We encourage users to review the privacy policies of external websites before providing personal information to them.

15. Social Media

CWP may maintain or use social-media platforms and other online communication channels.

Interactions with these platforms may be subject to the privacy policies and terms of the relevant platform provider.

Information that you voluntarily post publicly on a social-media platform may be visible to other users.

We encourage you to consider carefully what personal or confidential information you publish online.

16. Third-Party Services and Embedded Content

Certain website features may rely on third-party services, such as:

Website analytics;
Maps;
Video platforms;
Social-media platforms;
Contact or communication services;
Security services;
Document or publication viewers; or
Other website functionality.

These services may process technical information in accordance with their own privacy policies.

Where practical, CWP will seek to use reputable service providers and configure third-party services appropriately.

17. Your Privacy Rights

Depending on applicable law and the circumstances, you may have rights concerning your personal information, including the right to:

Ask what personal information we hold about you;
Request access to personal information;
Request correction of inaccurate or incomplete information;
Ask us to update information;
Raise concerns about the way your information is being used;
Request deletion or removal of information where legally applicable;
Object to or restrict certain processing where applicable; and
Withdraw consent where processing is based on consent and withdrawal is legally available.

These rights may be subject to legal, regulatory, professional, safeguarding, record-keeping, or other legitimate limitations.

To exercise a privacy-related right, please contact us using the details provided below.

18. Requests for Access or Correction

If you believe that personal information held by CWP is inaccurate, incomplete, or outdated, you may contact us and request that it be reviewed or corrected.

When making a request, we may need sufficient information to verify your identity and locate the relevant records.

We may also need to consider whether providing, changing, or deleting particular information could affect legal proceedings, the rights of another individual, safeguarding responsibilities, confidentiality obligations, or other legal requirements.

19. Data Breaches and Security Incidents

If CWP becomes aware of a security incident involving personal information, we will assess the incident and take reasonable steps to contain, investigate, and address it.

Where required by applicable law or appropriate in the circumstances, affected individuals or relevant authorities may be notified.

20. International Data Transfers

Some third-party technology or service providers used by websites may process information outside Pakistan.

Where personal information is transferred or processed outside Pakistan, CWP will seek to take reasonable steps to ensure that appropriate safeguards are applied, taking into account applicable legal and contractual requirements.

21. Changes to This Privacy Policy

CWP may update this Privacy Policy from time to time to reflect:

Changes to our services;
Changes to our website;
Changes to technology;
Changes to applicable legal or regulatory requirements; or
Improvements to our privacy practices.

The updated version will be published on this page with a revised “Last Updated” date.

We encourage visitors to review this Privacy Policy periodically.

22. Contact Us

If you have questions, concerns, complaints, or requests relating to this Privacy Policy or the handling of your personal information, please contact CWP.

Committee for the Welfare of Prisoners (CWP)
Head Office: Block ‘C’, First Floor, FTC Building, Shahrah-e-Faisal, Karachi, Sindh, Pakistan
Telephone: 021-99266011-4
Fax: 021-99266015
Email: info@lao.org.pk
Website: www.cwp.org.pk

CWP’s website currently lists the above head-office contact details on its Contact page.

For matters relating specifically to a legal-aid case, please use the communication channel provided to you by the CWP/Legal Aid Office team rather than submitting confidential case information through a general website contact form.

23. Privacy Complaints

If you believe that your personal information has been handled improperly, you may contact CWP using the contact details above.

Please provide enough information for us to understand:

The nature of your concern;
The information involved;
The relevant date or circumstances;
Any supporting documentation; and
The outcome you are seeking.

CWP will review privacy concerns in accordance with its internal procedures and applicable requirements.

24. Important Disclaimer

This Privacy Policy is intended to explain CWP’s general approach to privacy and personal information on its website and in connection with its activities.

It does not create or replace any legal, professional, contractual, statutory, safeguarding, or confidentiality obligations that may apply to a particular case or service.

Specific circumstances may require additional privacy notices, consent forms, confidentiality arrangements, or information-handling procedures.